GDPR came into force on 25 May 2018 and requires organisations, to handle your personal data in a fair and transparent way.  This Privacy Notice explains the information we hold on you, how we obtained it, why we have it and how we may use it.

However, to put it simply:

We only collect and use people’s personal data such as email addresses, name and contact details so that we can provide the services requested, email related information and carry out administrative tasks.   This includes business portals which may contain personal data recorded by our customer in their documentation and website pages.  Anyone is free to request these to be removed at any time.

More specifically the assessment system we use has a range of access points which are username and password protected via third-party secure servers:

  • Assessment designers – those who create assessment content and manage the automatic analysis of data for reporting purposes
  • Assessment implementors – those who set up individual assessment scopes, which may include the capture of personal data, and issue url(s) to assessment users
  • Assessment user – those that take part in an assessment
  • Report users – those that have access to assessment responses and analysed data

Each type of User has a different level of access and therefore we collect and analyse different levels of personal data.

In summary;

For assessment designers

  • We collect the designers name, company information such as email addresses and telephone number to set them up in the assessment system and creating usernames and passwords. We also use this information for formal communications and help them create the necessary assessment content.

For assessment implementors

  • We collect the implementors name, company information such as email address and telephone number so that they can be set up in the assessment system using usernames and passwords. We also use this information for formal communications to help them run assessments to meet their specific requirements.

For assessment users

  • We do not collect the personal data of assessment users unless these are specifically requested by the company we are working with and inputted by the assessment designer or implementor. Being IT based the system collects IP addresses which are used for problem solving and analysis purposes should this arise.

For report users

  • We collect and use information such as names, email addresses and telephone numbers to create usernames and passwords to access the reporting portal so that users can see assessment results.

We never sell personal data.  Neither do we pass on personal data to third parties unless it is in connection with the services we provide as agreed.  Information we do collect will be retained indefinitely so reporting and other activities related to the agreed services can be delivered.  Business portal administrators, implementers and report users can see that data and request editing.

If you have any questions or concerns about the content of this privacy notice, then please email Ian Rosam at ianrosam@hporisksolutions.com